Workflow & Collaboration
The ability to streamline workflow while enhancing document collaboration is a signature element of Data Builder’s Electronic Paper Control System (e-PCS). Using the powerful workflow and collaboration features of e-PCS, you can work more efficiently as a team. With built-in features that support both formal and informal workflow, e-PCS allows organizations to involve the right people at the right time. Sharing documents and information, internally or externally, in electronic format delivers real-time collaboration, improved visibility, and reduced costs.
e-PCS facilitates collaboration among internal colleagues and outside vendors no matter where they’re located in the world. Our intuitive folder structure serves as collaborative containers for collecting, organizing, sharing, and storing over 250 document file types. Robust capabilities allow you to assign specific access rights to stored files, route files for review or approval, create email notifications, and hold threaded discussions. You can also create multiple folders to further control storage and access to files.
Benefits of e-PCS Workflow and Collaboration include:
- Real-time collaboration across all geographies and time zones
- Ability to work more efficiently as a team – with greater speed, agility, and accountability
- Power to route and assign tasks in less time
- Reduce the cost of sharing files (greater efficiency and less overnight shipping expenses)
- Simplified regulatory compliance (i.e. Sarbanes Oxley Act)
- Real-time visibility into document routing and approval status, which prevents delays
- Global accessibility, circulation, validation, versioning, and filing of documents
Key Features:
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Workflow Routing and Tracking
Define and manage simple workflow and routing procedures to expedite the document approval or review process. Workflow can be performed among all e-PCS users and is managed with email notifications and links to workflow actions items.
Track completed and outstanding workflow items within the web client and history reporting. See exactly who has completed their task and where the workflow maybe stuck. Add Meta Data fields to workflow forms to support data entry and more complex workflow processing.
e-PCS supports an unlimited number of workflow reviewers or participants and conditional workflow settings, such as:
- Any may review
- Everyone must review
- Everyone must review in sequence
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Collaboration through sharing
Share documents or folders with others to collaborate in real time on business or project information. Through the administration of security policies, you can provide controlled and secure document access to participants inside or outside the organization.
Use external and secure links to give remote or external participants direct access to documents and folders. This eliminates printing, mailing, and faxing delays and expense – and also eliminates the problems associated with email attachments.
A single right mouse click provides a document link within your email form for safe, secure, and traceable document delivery.
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Document Check-out & Check-in Controls
e-PCS makes document control and collaboration easy with full Check-out and Check-in functionality, supplemented by version tracking. This avoids the possibility of multiple participants making edits at the same time, and completely eliminates the fear of changes being lost due to overwriting of files and edits.
While being edited, documents can still be viewed and distributed, but other users must wait to make changes to the content until a document is checked back in. The best part is that e-PCS manages the entire process for you.
Contact Us to learn more.
