Data Builder, Inc. - Document Management Software

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Real-Time Collaboration

Project Document Management

Managing a construction project requires skillful attention to subcontractors, schedules, and budgets. It also requires the management of paper. From contracts and submittals to requests for information (RFIs) and drawing revisions, the day-to-day paperwork generated for a single project is staggering. When you throw in countless email messages and a pile of paper invoices, even the most experienced project manager can get overwhelmed.

In today’s construction environment, the ability to collaborate and share documents with architects, engineers, suppliers, and owners in real-time is critical for keeping your project on track and on budget. Data Builder can help. We develop project document management solutions for the AEC industry that migrate risk, improve operational efficiencies, and manage the complete document lifecycle, from pre-construction to closeout.

The foundation of our solutions is Electronic Paper Control System (e-PCS), a secure and robust electronic document storage and retrieval system that is available for OnPremise implementation or OnDemand deployment as a Web-based software-as-a-service (SaaS) application. With e-PCS and our other project document management solutions, Data Builder will transform the way you manage paper – and help protect your company from litigation, defect claims, and questionable warranty repairs.

Key Benefits:

Industry Specific Folder Structure – Our standard construction project folder structure (designed by the field, for the field) means that e-PCS is ready to use out-of-the-box; add custom folders as desired to create a unique archiving solution for your business needs
Search and Retrieve Drawing/Image Files – Supports over 250+ document types; automatic optical character recognition (OCR) delivers full text search capabilities for all files, including drawings and images
Real-Time Collaboration – Improve communication by sharing project documents, including as-builts and large drawing files, in real time; eliminate printing and mailing expenses; replace email attachments with document links

The average office:

Creates 5000 documents for every $1 million in construction costs
Spends $24,000 a month to print and ship drawings
Fills 264 bankers boxes with paper
Has a 1 in 4 chance of being hit by a defeat or litigation claim, which would cost an average of $150,000 to defend

Full-Featured Document Management

Customizable folder structure
Workflow and version tracking
Multiple format viewer with markups
Document check-in/check-out
External user collaboration
Print and email capabilities

Document Capture

Twain and eCopy integration for direct scanning
Drop and drag local and network file transfers
Direct access from Microsoft Office applications

Integration

Direct print-to-archive from any application
Email integration with Outlook, Notes, and GroupWise
Enterprise application integration

Document Lifecycle Management

Retention schedule/policy management
Electronic shredding
Audit trail tracking and reporting
Feature and access rights management
User and group security policies
Disaster recovery

Full Text Search

Efficient indexing with fast retrieval
Full text search with OCR for image files
Advanced search capabilities

Security

SAS 70 compliant
SSL encrypted data transfer
Redundant architecture

Document Capture	Scan documents or capture them directly from your common business applications, including Microsoft Outlook and Office
Work Flow	Share information and documents with internal and external parties for real-time collaboration, versioning, and audit trails
Archive & Retrieval	Create a centralized electronic repository that delivers secure, safe, and searchable access to documents and messages
OCR	Gain full text search capabilities for images like faxes and drawings with built-in optical character recognition (OCR) technology