Data Builder, Inc. - Document Management Software

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ePCS logo Electronic Paper Control System (e-PCS™)

Enterprise and Project Document Management
The foundation of Data Builder’s solutions is Electronic Paper Control System (e-PCS), a secure and robust electronic document storage and retrieval system that transforms the way you manage paper. Available for OnPremise implementation or OnDemand deployment as a Web-based software-as-a-service (SaaS) application, e-PCS puts critical document control at your fingertips, while providing an easy-to-use solution for managing the collaborative creation, editing, and revision of documents for your projects – and across the enterprise.

ePCS chart

Customizable Folder Structure e-PCS includes a classic folder-tree structure to display and manage folders and files, which provides unparalleled ease-of-use and makes it a snap to locate and organize your documents. Related documents that share common attributes can be linked to create virtual document sets.	Powerful Search Engine Lightening fast keyword searching saves valuable work time across your organization and gives users fast access to content that matches their security profile and search criteria. With built-in optical character recognition (OCR) and automatic indexing, even drawing and image files are searchable.
Retention Management e-PCS includes a built-in retention management process for all documents in the system. Define your retention policy by folder or document type and let e-PCS manage the process. e-PCS offers full support for multi-stage retention schedules, workflow approvals, and electronic shredding.	Document Control Controlling access to documents is simplified with easy-to-use tools for setting folder and document-level permissions, including view, edit, and delete privileges. e-PCS even allows you to grant or deny access to individuals, user roles, or entire groups.

Key Document Management Capabilities of e-PCS:

Document Capture – Integrates with leading business applications and scanners
Work Flow & Collaboration – Revise, route, and share documents internally and externally
Electronic Archive & Retrieval – Centralized electronic repository for enterprise and project documents, including email correspondence
Records Management & Retention – Manage risk by securely maintaining information throughout the statute of repose
Optical Character Recognition (OCR) – Full text indexing and search capabilities for drawing and image files
High Speed Digital Scanning – Let Data Builder handle your document backfile conversion and help you establish the processes needed to maintain your digital archive

Key Benefits of e-PCS:

Save Time and Money by Reducing or Eliminating Paper
Industry research shows that approximately 5,000 documents are created for every $1M dollars in construction building costs. For most general contractors, this equates to hundreds of thousands of documents. By reducing or eliminating paper, experts predict a savings of over 2% of your project costs.

Reduce the Shipping/Handling Costs of Document Sharing (Internally and Externally)
Sharing documents as electronic links can significantly reduce printing and shipping costs. Links are better than e-mail attachments because they provide immediate access to documents stored in a centralized repository without clogging e-mail systems or risking file size restrictions.

Increase Productivity
Once documents are added to e-PCS, they become searchable by text, title, author, and attribute fields (metadata). Advanced search queries allow users to refine their searches to a granular level, returning only the best matches. Search capabilities support over 250+ document types, including image and CAD files.

Manage Short and Long Term Risk
e-PCS delivers an effective records management solution that helps organizations ensure regulatory compliance (such as with the Sarbanes Oxley Act), establish good corporate governance, and perform sound financial reporting. Maintain full document history and the version changes necessary for defending defeat claims and warrantee repairs. Scan, store, and perform full text searches on documents with ease. Implement your organizational retention management policy and let e-PCS manage the process.

Regardless of your business process or challenge, Data Builder can deliver a complete document management solution. Contact Us to learn more or call toll free for immediate assistance: (866) 633-1561.